Louisville Document Scanning

Louisville organizations use document scanning to convert papers into digital records. Once it is in an electronic format, documents are a lot easier to manage. If a document is required, it is available with a basic computer search. Access to each file can be modified to only certain workers. This keeps any document on a need-to-know basis.

Access should be controlled to prevent workers from taking the personal information of customers and patients. Each record has a lifespan and an EDM software package can automatically eliminate unneeded records.

Create a Document Scanning Project

The starting step is to work on a document management plan. Articulate how long to retain each type of document then determine what employee requires access to each one. This should be published to every user.

Second, it is time to destroy every unwanted document. Have anyone who manages company records destroy documents that need to be retired. Also, provide shredding containers around your company for workers to place the unwanted documents. Ask workers to go through their personal records using the company document management policy and shred any documents over its usefulness. There is no need to digitize documents that are not needed.

Step three is to figure out what documents are likely to be accessed in the future. The costs of document scanning increase the more often the document is used and shared. If it will never be used again, then keeping the paper document is the superior option. Everything that remains is what you need to scan.

Finally, it is time for the actual scanning. You can purchase scanners and give the work to your employee or temp. Or you can hire a Louisville scanning service provider. If you have a small amount, then using an employee should work. But as you grow the volume needing to be scanned, this will overwhelm your abilities overtime.

Louisville Paper Shredding makes the conversion process easy.  Get the experts in helping your office go paperless. It is the expertise in document management that makes the difference.